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Village Hall – Health & Safety Policy/Procedure


All hirers of the Village Hall and regular users shall be familiar with the following

1. Personal responsibilities

  • The importance of exercising care and consideration for others in the use of village hall facilities and equipment
  • Village Hall no smoking policy
  • Village Hall no animals (excepting guide dogs) policy
  • The use of appropriate footwear
  • The importance of using furniture and equipment for agreed purposes only
  • Actions to be taken in the event of power failure, malfunction of equipment and discovery of damage to premises or equipment
  • Responsibility for managing the security of the hall throughout the period of use

2. Fire Control

  • Actions to be taken in the event of fire including calling the fire brigade and evacuation of the hall
  • The location and use of fire equipment
  • Escape routes and the need to keep them clear
  • Method of operation of escape door fastenings
  • The importance of fire doors and the need to keep them closed at the time of a fire

3. Accidents

  • The location of first aid kits within the disabled toilet and elsewhere (Note that no aspirin or other pain relieving tablets are provided.)
  • The location of the accident reporting book in the disabled toilet and the need to record all instances of an accident however minor
  • Caution to be exercised when moving furniture and equipment including the requirement that furniture trolleys should be operated by a minimum of two persons
  • Caution to be exercised when using the stage and access points
  • Ladders and steps to be used only when two persons are present to ensure stability
  • Precautions to be taken if goods are to be transferred to or from the hall
  • Multi-media equipment to be used by nominated persons only

4. Personal Safety

  • The front door audible entry warning
  • The intruder alarm system and its operation
  • Use of the security lock on the office door
  • Use of the panic button in the office and the location of telephones
  • Location of emergency telephone numbers
  • Procedures to be followed if suffering verbal abuse or threatened with violence

5. Health

  • Responsibility for ensuring the cleanliness of the kitchen and required standards of hygiene if food is being prepared
  • Care and consideration in the use and the cleaning of kitchen equipment
  • Responsibility for ensuring that the changing rooms and toilets are used appropriately and not permitted to deteriorate to an unacceptable standard

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